Survey by Contentoo

The State of Content Teams 2025

Overcommitted. Under-resourced. Still expected to deliver. We spoke to 150 marketers to understand what’s really going on inside content teams today.

No email required, promise.

Already scaling up with Contentoo

Overcommitted. Under-resourced. Still expected to deliver.

74%

of content marketers rate their workload as a 3 or 4 out of 5—coping, but far from cruising. Most of them are running out of steam.

84%

of marketing teams outsource content because demand keeps growing. They don’t have enough in-house staff to manage it all.

33%

of our respondents use AI to repurpose existing content. Most of these content teams use AI for idea generation.

34%

of respondents describe their content marketing tech stack as “a bit scrappy, but it gets the job done.”

One clear pattern: content teams are stretched thin

We asked 150 marketing professionals 32 questions and spoke in depth with 13. What we found? Content teams are small, scrappy, and handling more than they can.

SNAPSHOT

Who they are

Content people. Generalists. Team players.
Often the only content person in the room. Passionate, curious, and increasingly responsible for much more than their job description.

What they use

A patchwork of platforms. Some magical, some maddening. No established ecosystem exists, so teams cobble together what they can—from project management to AI tools.

What holds them back

Lack of alignment, tool overload, unclear briefs, too many handoffs, not enough time, last-minute changes: sound familiar? The work is exciting, but exhausting.

From the front lines—a look at what content teams are saying

"Content doesn’t scale if you’re just feeding the beast. It scales if it creates leverage—across sales, onboarding, and product.”
Vukasin Vukosavljevic
CMO, HeyReach
“Scaling up and down with freelancers is super efficient—especially for budget-conscious teams like ours.”
Briana Palma
Marketing Director,
We Are Rosie

For curious minds, we’ve got more.

Catch the bonus content: extra chapters we couldn’t squeeze in, interviews that shaped the report, and a front-row seat at our upcoming webinar. Pop your details in the form to get access.